Position ID: 82.E04

Personal Assistant - Temporary Position

888 is looking for a personal assistant who would be responsible for the overall operational and administrative aspects of a Senior VP’s day-to-day workload. The PA will support other managers in the division and be a key point of contact with both internal and external functions.

As a Personal Assistant at 888 you will be responsible for:

  • Managing a very busy work calendar: scheduling meetings, coordinating interviews for the division’s managers.
  • Administrative assistance to the division’s VP – arranging his overseas travel, including all the required reservations and expense reimbursements.
  • Compiling meeting summaries and monitoring the implementation of action items.
  • Managing the meeting schedules of the division’s senior managers.
  • Assisting the divisional HR manager.
  • Ongoing administrative work within the division – managing communications (mail, fax, etc.), office supplies, answering phone calls, preparing meeting rooms, assisting with new employee orientations, distributing salary pay slips, arranging birthday gifts and refreshments for meetings.
  • Approval and monitoring the division’s flights
  • Approval and monitoring the ERP system
  • Gathering various materials for presentations, conferences and the like from the entire division
  • Responsibility for guest accommodations in Israel and abroad, including flight arrangements, hotel reservations and transportation

This job is only for you if you have:

  • Prior administrative / secretarial experience – a mandatory requirement. Hi-tech experience – an advantage
  • Full proficiency in MS computer applications – Outlook, Office, etc – as well as being Internet saavy
  • High-level English – both spoken and written
  • Willingness to work unconventional hours
POSITION | Personal Assistant - Temporary Position | Position ID: 82.E04

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